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Accounting & HR Assistant

Summary of Position:
ICL is seeking a team member for accounting and human resource administrative support. This position
requires a flexible and motivated individual who has an understanding of and love for double-entry
nonprofit accounting, and wants to be a part of the admin team supporting a conservation nonprofit with a
broad array of program goals. Specific areas of responsibility include accounts payable, payroll,
preparing functional expense allocations and journal entries, completing bank and balance sheet
reconciliations and related accounting, fixed assets and audit preparation, along with maintaining HR
related systems, documents and calendars. Position will be based in Boise, Idaho.

Job Title: Accounting & HR Assistant
Supervisor: Director of Finance & Administration (DFA)
Salary/ Benefits: Tier 1, starts at 43K, paid health insurance, Simple IRA with match, PTO, more
Classification: Full-time exempt
Start date: April 20222

Key Responsibilities:
Accounting 80%

  • Perform and assist DFA in the management of bi-weekly payroll and employee benefits
    • Assist in preparing and reporting payroll, using a third party provider (Paychex)
    • Complete accounting and reporting requirements related to payroll submissions, paid time
      off, health insurance, disability, workman’s comp, retirement accounts and health savings
      accounts
    • Prepare and file timely and accurate payroll related agency reports and returns, including
      state unemployment and federal labor reporting. payroll tax returns
    • Prepare and submit 1099s and 1096 reports.
  • Lead in preparing journal entries and adjusting journal entries
    • Managing functional expense allocations
    • Working with the DFA and the Grants Manager, assist with tracking temporarily restricted
      funds
    • Prepare adjusting entries as needed, for review and approval by DFA
    • Maintain fixed asset records and tracking
  • Accurately and efficiently, manage accounts payable, including all bill entry and vendor details,
    including w-9 tracking
  • Complete all monthly reconciliations
    • 4 bank, 3 brokerage and 1 credit card accounts
    • All balance sheet accounts, including payroll related accounts
  • In conjunction with DFA and outside auditors, manage annual fiscal year audit process, and
    support preparation of 990 tax form
  • Work with DFA to ensure that ICL maintains needed nonprofit records and filings
  • Continuously assess accounting procedures and internal controls environment for areas of
    improvement
  • Operate as a primary or secondary contact person (as appropriate) for agents,contractors and
    vendors, including payroll provider, benefit providers and insurance carriers

Human Resources 20%
Coordinate elements of ICL’s human resources needs
● Maintain accurate and confidential employee records including paper/electronic employee files and
applicant records
● Assist DFA with benefit enrollment period and act as a secondary liaison between employees and
employee benefit providers
● Ensure timely and accurate implementation and updating of employee benefits and
compensation, health insurance, retirement, and related programs, including updating employee
payroll withholdings
● Develop and maintain employee training calendar,documenting employee completion records
● Perform other related duties as requested

The ideal candidate will have/ be:
● Bachelor’s degree in accounting, OR combination of accounting coursework and relevant
professional experience leading to demonstrated competence in double entry accrual accounting
● Experience with QuickBooks Online
● A strong understanding of Generally Accepted Accounting Principles (GAAP)
● Experience with / understanding of non-profit accounting, including restricted funds, endowments,
audits and related
● Experience with office software, such as Word and Excel, or their equivalents
● Excellent time management skills, able to manage multiple projects, and understand how to
prioritize in order to meet deadlines while supporting organizational needs
● An understanding of / ability to learn the mission and programmatic goals of ICL and how they are
incorporated in ICL’s accounting structure, to ensure that accounting entry is optimized so that
management reporting is useful for program staff as well as executive leadership
● Able to carry out assigned work independently or with minimal supervision
● Ability to maintain strict confidentiality

Application Process: Send a cover letter and resume to ICLjobs@idahoconservation.org with Accounting
Associate in the subject line. Applications will be accepted through March 21, 2022. The anticipated start
date for this position is late April, 2022.

The Idaho Conservation League’s programs and employment are open to all. ICL does not discriminate
on the basis of age, gender, race, national origin, ethnicity, religion, sexual orientation or ability. Learn
more about ICL at www.idahoconservation.org.

ABOUT ICL:
Founded in 1973, the Idaho Conservation League is Idaho’s oldest and largest state-based, non-profit conservation
organization. We are a membership organization with members and supporters across Idaho; a Board of Directors
with statewide geographic representation; offices in Boise, Ketchum, McCall and Sandpoint; employing 29 staff.
ICL’s mission is to create a conservation community and pragmatic, enduring solutions that protect and restore the
air you breathe, the water you drink, and the land and wildlife you love. Our vision is an Idaho where public lands
remain public and are well managed, air is clean, lakes and rivers are healthy, fish and wildlife thrive, and a
prosperous, sustainable future exists for all Idahoans. ICL is committed to doing conservation work in an equitable
and just way. Clean water, clean air, public lands, and abundant fish and wildlife should be accessible to everyone.
ICL is committed to a long-term goal of broadening our work to better serve the diversity of people our work
connects to, particularly those populations with traditionally underrepresented voices or marginalized communities.